WHO is the United Nations’ specialized agency for Health. It is an inter-governmental organization and works in collaboration with its member states usually through the Ministries of Health. WHO’s objective is the attainment by all people of the highest possible level of health. WHO's Secretariat is staffed by health professionals, other experts and support staff working at headquarters in Geneva, six regional offices and country offices.
Post : Procurement Associate
OBJECTIVES OF THE PROGRAMME
Purchasing and Contracts Services (PCS) is responsible for the procurement of goods and services including medical supplies. These activities support programmes, projects, Regional and country office activities of the organization in the South East Asia Region.
DESCRIPTION OF DUTIES
Under the general supervision of the Procurement Officer, the incumbent will perform the following functions:
1. Assist in the procurement and delivery of goods, supplies and equipment for member states in the Region.
2. Researches the market, retrieval and presentation of information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as provides guidance in obtaining specifications for new supplies on the market. Maintain and manage required vendor database.
3. Prepare correspondence, memoranda, and contract review committee reports, maintain appropriate follow up.
4. Perform Order Administrator function and responsibility in the Global Management System (GSM) which involves reviewing and assigning Request for Pricing Estimates (RPEs) to buyers. Also verify all approved goods, requisitions to ensure compliance with business rules and principles prior to assigning cleared requisitions to the procurement team at Global Service Centre (GSC).
5. Coordinate with relevant internal and external stakeholders including Headquarters, GSC, WHO Country Offices (WCO) and Technical Units at the Regional Office, varying contractual partners, Government Officials and Administrative units in respective offices across the region. 6. Ensure compliance with legal and audit contract requirements, for existing and proposed long term agreements (LTA), lease/rental and goods and services contract agreements.
7. Facilitates and participates in tender pre-bid meetings, and other inter organizational meetings.
8. Manage work assignments of Procurement Assistants, and a Procurement Logistics Assistants within the team.
9. Perform other related duties and be flexible to cover colleagues or represent unit, as assigned by supervisor.
Candidate Profile
Education
Essential: Completion of Secondary School education
Desirable:
- University Degree in Science or Business Administration
- Procurement or supply chain management or logistics training (Cips level(s) training would be an asset).
Experience
Essential: - At least six years' experience in administration and/or procurement of goods and services.
Desirable: - Experience in procurement or logistics is highly desirable
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Skills
- Thorough knowledge and understanding of wide range of administrative policies and procedures including principles and practices of WHO procurement and logistics, rules, procedures, tools and techniques.
- Knowledge of goods purchased by WHO.
- Knowledge of direct, indirect taxes, particularly sales tax, excise duty, customs duty GST.
- Good interpersonal skills; ability to plan work, lead and work proactively with a team
- Mature judgment and ability to make decisions; ability to identify and resolve issues efficiently.
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 1,035,979 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
• This vacancy notice may be used to fill other similar positions at the same grade level.
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• The written test for shortlisted candidates will tentatively be held during 29 January to 23 February 2018. Candidates are advised to make themselves available during that period.
• In addition to position-specific test, external candidates will be required to qualify mandatory tests in English language and computer skills.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• For information on WHO's operations please visit: who.int./
• WHO is committed to workforce diversity.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
Closing Date: Jan 8, 2018, 11:59:00 PM
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